Job Description

Assistant Director HIMS-GWVNH
Job ID: 290670
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
Located conveniently in Augusta's downtown medical community, Georgia War Veterans Nursing Home provides continuous professional nursing care to veterans of Georgia who have served in the armed forces during war times. The home is owned and funded by the Georgia Department of Veterans Service and operated through an interagency agreement with Augusta University. Through this association, Georgia War Veterans Nursing Home is considered a leader in the area of geriatric educational training for Augusta University.
Job Summary
Assist with performance of administrative and daily management responsibilities for the Health Information Management Services including supervising HIMS staff members. Assists with supervision and maintenance of all medical record functions. Assists with coordination of all nursing home application and admission procedures. Assistant System Administrator for Point Click Care electronic medical record for patient care. Uses excellent communication skills to analyze and interpret state and federal regulations and familiarity with The Joint Commission long-term care standards.
Responsibilities
The duties include, but are not limited to:
HEALTH INFORMATION MANAGEMENT:

• Assist in the management, organization and maintenance of all resident medical records in compliance with state, federal and facility regulations.
• Ensure accuracy, confidentiality and timeliness of medical documentation.
• Support implementation and monitoring of HIPAA and security policies.
• Conduct regular audits of medical records for completeness and compliance.
• Help manage the electronic health record (EHR) system, including user access, training and issue resolution.
• Respond to requests for release of information, ensuring legal and policy adherence.
• Participate in quality assurance and performance improvement (QAPI) initiatives related to documentation and data integrity.
• Implement and monitor policies for record retention, archiving and destruction as per federal and state regulations.
• Assists with processing of records of residents discharged from the nursing home including record assembly, analysis of medical records, diagnostic coding and record completion.
• Serve as the Medical Record Custodian in the absence of the HIMS Director.

ADMISSION RESPONSIBILITIES:

• Coordinates and assists in the resident admissions process, ensuring a smooth transition for new residents and families.
• Serve as a point of contact for new residents and families.
• Help ensure a resident-centered, efficient admissions process.
• Provide facility tours and answer inquiries from prospective residents and their families.
• Maintain accurate admission records and databases in accordance with regulatory standards.

LEADERSHIP RESPONSIBILITIES:

• Provide backup coverage during the Director's absence.
• Participate in ongoing staff education, compliance training, and professional development.
• Support the HIMS Director in planning, development and implementation of departmental policies and procedures.
• Assists with production, development, analysis and maintaining of nursing home reports that comply with all state, federal and The Joint Commission standards.
• Maintains an overall knowledge of how each functional area of the department operates on a day-to-day basis and provides recommendations for improvement when necessary.
• In the absence of the HIMS Director, provide direct supervision to the HIMS Record Analyst, HIMS Clerk, Medical Transcriptionist, Transportation Coordinator and Transporter.
• Develops and maintains effective working relationships while being able to effectively communicate and resolve conflicts.

GENERAL ADMINISTRATIVE RESPONSIBILITIES:

• Supports the development and distribution of marketing materials to veteran organizations, community organizations and community care providers (personal care homes, assisted living facilities, hospice facilities) to educate about nursing home, its services and bed availability in order to increase applications for admission and census.
• Assists with the preparation of death certificates.
• Assists with filing, answering telephones and performing duties required to maintain efficient office procedures.
• In the absence of the HIMS Director:
  -Prepares monthly billing and associated documentation for federal VA and state funds and the bi-monthly reporting of MDS (Minimum Data Set) resident data to the VA.
  -Assists with the maintenance of resident data for reporting to various state and other entities: Georgia Center for Cancer Statistics, monthly reporting for the state cancer registry; Georgia Department of Community Health Annual Nursing Home Questionnaire; and Activated Insights monthly reporting of resident information for resident satisfaction survey process.
  -Prepares/updates credential files for all attending physicians including the medical director, resident physicians, physician assistant and contract consultant providers.
  -Serves on committees and work groups as requested.

OTHER DUTIES: Perform all other job-related duties as assigned.
Required Qualifications
Completion of a 4+1 Certification program from a CAHIIM accredited institution. Registered Health Information Administrator (RHIA) required.

Preferred Qualifications
Bachelor's degree from an accredited college or university in Health Information Administration preferred.
Experience in the maintenance of long-term care records with knowledge of state, federal and regulatory standards
Experience with Point Click Care application
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficient knowledge of computer science including Microsoft Office Suite (Word, Excel, Power Point, Outlook and Access).
Knowledge of medical terminology.
Knowledge of the basic functions of health information management practice.
Basic knowledge of disease process with excellent.
Continuing Education Expectations: review journals, articles and other literature and attend seminars and workshops in order to remain current on topics, significant decisions and technological advances and the like affecting Health Information Management.
Ongoing In-Service Training Expectations: Attends or completes quarterly, monthly and annual mandatory. Patient Bill of Rights and In­ Service programs such as fire safety, HIPAA, infection control as well as training classes for major system changes.
SKILLS
Must possess flexibility in a constantly changing environment.
Requires ability to work independently with excellent communication skills.
ABILITIES
Ability to maintain confidentiality.
Must be detail oriented with ability to gather data, evaluate reports, and analyze/interpret data. Must be able to work patiently with the elderly and infirmed.
Certifications/License
Registered Health Information Administrator (RHIA).
Shift/Salary/Benefits
Shift: Days/M-F (Work outside of normal business hours may be required)
Pay Band: B8
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
In conjunction with an offer of employment, selected candidate(s) will be required to successfully complete Augusta University's Criminal Background Check process. In addition, candidates selected for any position within Georgia War Veteran's Nursing Home (GWVNH) will be required to successfully complete the Georgia Long-term Care (GCHEXS) Background Check process. For specific positions, selected candidate(s) may also be required to successfully complete supplementary pre-employment onboarding requirements such as: a physical, drug screening and/or credit check.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=290670&PostingSeq=1
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