Post-Bac Licensing Coordinator
Ball State University
Muncie, IN
Job posting number: #7310484 (Ref:BSU48419)
Posted: June 14, 2025
Application Deadline: Open Until Filled
Job Description
Facilitate the advising and coordination of post-baccalaureate students, administrators, and school service personnel; support the work of the License Advisor and Executive Director to facilitate the licensing of all individuals who do their preparation or professional development at Ball State.
Come work on our team! We are proud to announce that our office has officially opened up applications for the Post-Bac Licensing Coordinator position! You’ll be working with future and current teachers in the State of Indiana and the school districts that support their success. Ball State University has the largest teacher preparation program in the state and the fifth largest in the nation. Your contributions will make a positive impact in the field and we’d love to have you join us.
Job Function:
Facilitate the advising and coordination of post-baccalaureate students, administrators, and school service personnel; support the work of the License Advisor and Executive Director to facilitate the licensing of all individuals who do their preparation or professional development at Ball State.
Minimum Education:
Associate's degree or an additional two years of related experience will be accepted in lieu of an associate's degree.
Minimum Experience:
One through three years of related experience.
Preferred Experience:
Knowledge of database and word processing software; supervisory experience; experience working in higher education administration; familiarity with Indiana educational licensing.
Duties and Responsibilities:
- Screen, evaluate, provide information, and advise alumni, students, faculty, administrators, state officials, and others regarding Indiana and Ball State University post-baccalaureate programs, licensing policies and procedures, educational program requirements, student teaching, student observations, and participation for students.
- Actively pursue, recruit, and inform potential post-bac students about Ball State post-bac programs, licensing policies and procedures, and educational program requirements.
- Verify, complete, and code all license applications for transition to teaching (T2T) candidates.
- Maintain evaluation request system; process requests for evaluation of license requirements; evaluate the transcript of current and previous Ball State students; collect evaluation fees; send evaluations to students and Ball State advisors; update evaluations to reflect courses taken and substitutions made by advisors; maintain a record of evaluations; provide statistics for annual report based on evaluation records.
- Routinely meet with Executive Director, and other appropriate department/office personnel, to set goals for contact, follow up and review of prospective, previous, and current post-bac students. This includes working with appropriate staff to develop digital and paper methods to market and recruit students into post-bac programs.
- Maintain and digitize file system for evaluations, licensure and tests, including post-bac students and programs.
- Serve as a backup to the licensing advisor, capable of completing all license processing and elements as needed.
- Serve as advisor to faculty regarding post-bac licensing programs and test requirements, maintaining program sheets against academic postings, Indiana Department of Education changes, and testing updates.
- Verify and code student files for graduate licensure for use by Registrar, Admissions, and Graduate School.
- Co-facilitate, engage, and create licensing presentations for all candidates such as student teachers and transition to teaching candidates.
- Maintain evaluation fee budget; process reimbursements; make deposits.
- Actively hold designated office appointment hours and online office appointment hours to advise post-bac students and maintain weekly digital record and log all information pertaining to communication, correspondence, and appointments with prospective candidates.
- Perform other related duties as assigned.
- Maintain regular and predictable attendance.
At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.
