Job Description

What Your Job Will Be Like:

We are seeking a Year Round - Clerical Union Undergraduate Intern to join our dynamic team!

On any given day, you may be called on to:

• Perform secretarial and clerical work for the organization OAA's, managers and staff.
• Provide clerical support and maintain presence in a Sandia Labs facility off Kirtland Air Force Base in Albuquerque, NM primarily during the summer months when interns are working there.
• Prepare a variety of documents, including correspondence, reports, graphs, charts, etc. Originates routine correspondence, edits, and formats documents, and assists in processing paperwork in accordance with SNL policies and procedures.
• Set up file systems for all documents and maintains all programmatic and administrative records and files. Follow all procedures for the filing and maintenance of classified or sensitive documents and records. Set up databases, enters and maintains data and responds to requests for information.
• Assist with domestic and foreign travel arrangements for the manager and staff.
• Coordinate and schedule all meetings.
• Handle telephone communications and receives visitors; ascertains nature of calls or visits; takes messages or schedules appointments; responds to routine questions or refers individuals to appropriate sources of information; and serves as an information resource to the manager and staff.
• Triage interns' questions and concerns and channel them to the appropriate person (OAA (most likely), manager (likely), or another professional in Environment, Safety and Health (ES&H), Security, Payroll, etc.)
• Learn from experienced OAAs and the manager, and help them be more productive in their work, especially for the interns.
• Answer new interns' questions on routine processes such as onboarding/badging; new employee orientation, internet, and intranet access; ES&H or safety procedures; payroll and time sheets; training; meeting schedule and location; security escorting for meetings in a tech area; ordering computer peripherals, etc.)
• On rare occasions, help an intern with incidentals as handling Controlled Unclassified (CUI) information.
• Keep a professional and cordial atmosphere conducive to high morale and productivity.

As a condition of employment, the selected candidate will be represented by the Office and Professional Employees International Union (OPEIU), which requires monthly membership dues or agency fees. New hires into an OPEIU represented position will remain in the initial position for twelve (12) months before being eligible to be considered for other Sandia employment.

Onsite work: Due to the nature of the work, the selected applicant must be able to work onsite 100% of the time.

Qualifications We Require:

You bring the confidence and skills to be eligible for the job by meeting these minimum requirements:

• Currently attending and enrolled full time in an accredited undergraduate program
• Minimum cumulative GPA of 2.5/4.0
• Ability to work up to 25 hours per week during the academic year, and up to 40 hours per week during the summer
• U.S. citizenship

As a condition of employment, the selected candidate will be represented by the Office and Professional Employees International Union (OPEIU), which requires monthly membership dues or agency fees. New hires into an OPEIU represented position will remain in the initial position for twelve (12) months before being eligible to be considered for other Sandia employment.

Qualifications We Desire:

• Demonstrated ability to excel in a dynamic team environment, work independently, be self-motivated, proactive, conscientious, and perform to high expectations. It is desired that the successful candidate have a strong orientation toward a culture of continuous learning, customer satisfaction, and team success.
• Teamwork/flexibility - The Center 5400 OAA team must work together to support each other's departments, especially when an OAA is on vacation, sick, or out of the office
• Self-Direction - The Department Managers provide minimal guidance on what tasks need to be accomplished. Creative problem-solving is sometimes necessary to determine how the work is completed. This successful candidate must be self-directed and able to prioritize work based on general guidance and situational awareness of the tasks at hand.

Posting Duration:

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time.

About Our Team:

You will work closely with a team of experienced Office Administrative Assistants (OAAs); managers, a few technical staff members; and professionals in ES&H and security; and other interns.

Every summer, AutonomyNM Intern Institute hosts at least 40 interns from around the nation in a building called Buena Vista Facility off Kirtland Air Force Base. The interns work full-time under supervision by Sandia Labs staff members who work in Sandia tech areas on Kirtland. The supervisors give technical instructions and answer technical questions, but do not see their interns in person daily. Each intern works autonomously from her/his supervisor and interacts daily with other interns in the Buena Vista Facility. The intern institute is managed by a Sandia manager who works on Kirtland and visits Buena Vista a few times per week.

You will maintain almost-constant presence at Buena Vista and serve as the hub of day-to-day communication with the manager and OAAs. Interns will have questions, usually on routine processes (onboarding/badging; new employee orientation, internet and intranet access; ES&H or safety procedures; payroll and time sheets; training; meeting schedule and location; security escorting for meetings in a tech area; ordering computer peripherals, etc) and occasionally on rare incidents such as handling Controlled Unclassified (CUI) information or responding to an instruction to take a random drug test, or, very unlikely, a medical or safety emergency. You will triage interns' questions and concerns and channel them to the appropriate person, most likely the departmental OAA or Manager; or another professional in ES&H, Security, Payroll, etc.

This job is an excellent opportunity to work with and learn from high-performing personnel and organizations.

About Sandia:

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov*These benefits vary by job classification.

Security Clearance:

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs:

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

Job ID: 693054

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.