Administrative Assistant (Temp)
City of Hope
Phoenix, AZ
Job posting number: #7227532 (Ref:2272520)
Posted: March 29, 2024
Application Deadline: Open Until Filled
Job Description
This is a temporary, full-time, hourly position for 12 weeks starting in May 2024.
TGen's Education and Outreach Office is seeking two full-time summer assistants to support the day-to-day operations of two summer programs.
One position supports TGen's summer biomedical research internship program, Helios Scholars at TGen. For more information visit: www.tgen.org/intern.
The second position supports the TGen Bioscience Leadership Academy. For more information, visit: www.tgen.org/academy.
These are high-energy positions for those wishing to learn the ins and outs of running either a 20-student high school leadership in bioscience program or a 45-student internship program and develop skills in program coordination, vendor negotiations, and event planning. The assistant will work closely with the program manager and the Marketing and Communications team to ensure clear messaging to students and mentors in the program and efficient execution of program operations.
Detailed Description
- Researching and contacting vendors for quotes and information
- Negotiating and ordering catering, equipment rental, and various program supplies
- Organizing, printing, and contributing to the design of program materials
- Daily meeting set-up and breakdown
- Writing and creating surveys and collecting feedback
- Inputting student data into a Microsoft Access database
- Booking appointments, scheduling and coordinating intern and staff events
- Daily updating and maintenance of paper and web-based intern resources
- Participating in the planning, preparation, budgeting, and execution of a large, end-of-summer research symposium at a local venue
- Other administrative/operations duties, as needed.
The estimated pay scale represents the typical [salary/hourly] range City of Hope reasonably expects to pay for this position, with offers determined based on several factors which may include, but not be limited to, the candidate’s experience, expertise, skills, education, job scope, training, internal equity, geography/market, etc. This pay scale is subject to change from time to time.
City of Hope is a community of people characterized by our diversity of thought, background and approach, but tied together by our commitment to care for and cure those with cancer and other life-threatening diseases. The innovation that our diversity produces in the areas of research, treatment, philanthropy and education has made us national leaders in this fight. Our unique and diverse workforce provides us the ability to understand our patients' needs, deliver compassionate care and continue the quest for a cure for life-threatening diseases. At City of Hope, diversity and inclusion is a core value at the heart of our mission. We strive to create an inclusive workplace environment that engages all of our employees and provides them with opportunities to develop and grow, both personally and professionally. Each day brings an opportunity to strengthen our work, leverage our different perspectives and improve our patients’ experiences by learning from others. Diversity and inclusion is about much more than policies and campaigns. It is an integral part of who we are as an institution, how we operate and how we see our future.
