Assistant to the Dean

Ball State University

Muncie, IN

Job posting number: #7199904 (Ref:BSU40717)

Posted: December 8, 2023

Application Deadline: Open Until Filled

Job Description

Perform administrative support and supervisory functions for the Dean, including creating reports, maintaining college budgets; maintaining the Dean's calendar, and planning events; maintain and oversee the day-to-day operations and functions of the Honors College.

Ball State University's Honors College welcomes applications for Assistant to the Dean.
The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

Job Function:

Minimum Education:

Associate's degree or the equivalent of two additional years of related experience will be accepted in lieu of an associate's degree.

Minimum Experience:

At least one year of administrative support or related experience; supervisory experience; and some experience working with budgets.

Preferred Experience:

Experience in an academic office or additional years of related experience.

Duties and Responsibilities:

Monitor student records; i.e. track fulfillment of Honors requirements, and ensure that each student has an up to date record for both Honors College requirements and departmental honors requirements.
Prepare graduation lists and verify and send to commencement office each semester for both Honors College graduates and departmental honors graduates; monitor graduation requirements for Honors students, including fulfillment of thesis requirement; prepare certificates and request transcript notations for Honors College graduates and departmental honors graduates.
Create class sections for each student who is registered for his/her thesis and assign to the appropriate professor; monitor thesis completion.
Monitor and maintain budgets for the college, including university and foundation accounts.
Work with Associate Dean and other departments to schedule honors classes each semester; monitor enrollment; code instructor information; schedule rooms; process course adds/drops for students as needed.
Schedule appointments for Dean and Associate Dean; answer questions from current students, prospective students, parents, faculty, etc.
Track progress of students completing departmental honors and correspond with department representatives to confirm fulfillment of requirements for departmental honors.
Assign and review work, orient and train staff, and make recommendations as to interviewing and selection, performance appraisals and discipline.
Prepare travel forms and reserve vehicles for Dean and Associate Dean and other faculty on campus teaching Honors College classes or participating in college activities and organizations.
Prepare EPAFs for all personnel including faculty compensation; approve and send documents to next level of approval.
Manage and coordinate the process of student evaluation of Honors course and faculty.
Perform other related duties as assigned.
Maintain regular and predictable attendance.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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