Supervisor, Business Operations

Baylor College of Medicine

Houston, TX

Job posting number: #7199765 (Ref:17998-en_US)

Posted: December 8, 2023

Job Description

Summary

The Supervisor of Business Operations plays a critical role in the Department of Pediatrics-Division of Allergy & Immunology's success regarding daily operations, people management, human resource actions and budget governance in partnership with the Division Head of IAR, Department Administration and affiliate partner - Texas Children's Hospital. This position will perform and assist with the implementation of financial, human resources, and/or grants related activities and programs working closely with the Division Head and Department Administration as well as TCH Practice Administrator. This role supervises the administrative staff, provides technical direction and advice to Division employees.  This position is the primary liaison between the Department of Pediatrics Administration and Division of Allergy & Immunology and the TCH Practice Administrator.  Responsibilities include all HR activities, budget governance, and financial activities.

 

This position is eligible to work a hybrid work arrangement within the Greater Houston, TX area after an orientation and training period.

Job Duties

  • Serves as the BCM administrative lead for the Division, manages daily operations of the Allergy & Immunology Division, including HR and finance management for all mission areas.
  • Manages Division operational budget including oversight and approval of day to day financial and payroll actions for faculty and staff. Annual budget of $12 million.
  • Develops, prepares and reviews financial reports including but not limited to TCH operating funds, general appropriations, restricted gifts, and other funds.
  • Reviews and approves payroll, human resources, and invoice actions.
  • Manages faculty recruitment and onboarding process; oversees credentialing at multiple hospital locations.
  • Provides human resource management for staff development, on/off boarding and performance management.
  • Oversees administrative support employees; includes assigning tasks, checking work at frequent intervals, maintaining schedules, and providing feedback during annual performance management.
  • Assists and establishes goals for administrative support employees.
  • Oversees and manages Division employees' cost and effort distribution and provide monthly cost/effort distribution analysis.
  • Collaborates with Division Head, Pediatrics Administration and affiliate partner TCH on staffing plans and faculty recruitment and business operations of the Division.
  • Ensures the ongoing review and development of process improvements to maximize operating and business productivity.
  • Assists with pre-award and/or post-award related tasks in support of department faculty members as needed.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications and Skills

  • Bachelor’s degree in business administration or related field.
  • Intermediate to Advanced skills in Excel.
  • SuccessFactors and SAP knowledge and experience.
  • Great leadership, supervisory, and organizational skills.

 

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 

 

 17998

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Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.


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