Leave Administration Associate (Hybrid/Remote)

Baylor College of Medicine

Houston, TX

Job posting number: #7181720 (Ref:17241-en_US)

Posted: September 23, 2023

Application Deadline: Open Until Filled

Job Description


Responsible for administration and support tasks related to Baylor College of Medicine leave of absences programs, including Family Medical Leave (FMLA) and non-medical leaves of absence. This position will interact with employees and management responding to their inquiries and concerns, interpret policies and procedures, handle complaints and provides education utilizing the resources and services of Leave Administration. This position will also provide second level support with regards to responding to applications for unemployment compensation to ensure federal and state compliance.


Due to the nature of the position, the candidate would need to exhibit a high level of customer service, have good critical thinking and interpersonal skills, be adept at problem solving and understand all aspects of relationship building.

Job Duties

  • Administers and coordinates leave of absence process, including all paperwork, forms, communications, timekeeping related to all Baylor College of Medicine leave of absences. 
  • Ensures adherence to the process and policies related to leave of absence. Escalates complex or challenging leave issues to Senior Manager, Leave Administration.
  • Responds to inquiries regarding leave of absence issues. Research questions and/or refers to other resources for a response.
  • Prepares and distributes employer response to leave of absence requests to employees and departments/business units.
  • Assists with training and education of leave of absence policies and procedures.
  • Works closely on leave of absence matters with departments/business units, Employee Relations, Benefits, Payroll, Risk Management and the Office of the General Counsel.
  • Ensures all up-to-date legal postings (includes federal and state employment posters) are placed in designated areas and the BCM intranet within established time frames.
  • Investigates and responds to applications for unemployment.
  • Reviews and gathers documentation for subpoenas or other legal matters. 
  • Performs other job-related duties as assigned.

Minimum Qualifications

  • Bachelor's degree.
  • Two years of relevant experience.

Preferred Qualifications

  • Bachelor’s degree or Master’s degree in Business Administration, Human Resources or a related field. 
  • Two to four years work experience in a Human Resources function, preferably in Leave of Absence administration. 
  • Proficient in MS office suite (Excel, Word, Access, Adobe).
  • Experience with SAP and/or Success Factors. 


Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.




Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.

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Job posting number:#7181720 (Ref:17241-en_US)
Application Deadline:Open Until Filled
Employer Location:Baylor College of Medicine
United States
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