Administrative & Budget Assistant
Job posting number: #7071077
Posted: October 16, 2020
Application Deadline: Open Until Filled
Job DescriptionPrimary Purpose of Organizational Unit
The division for University Advancement responds to the needs of a variety of external and internal constituents in achieving its primary goals to: 1) Increase private financial support for prioritized university programs and activities, and 2) Improve external relations for the university through effective board management and donor stewardship. The division strives to raise funds, as outlined by the Chancellor’s vision statement and strategic plan, from the private sector to further the university mission of pursuing the resources that will enable our faculty and students to excel, and becoming intensely regionally engaged. In doing so, the division plans strategically to facilitate the identification, cultivation, solicitation and stewardship of all constituencies, and seeks to positively promote the university. The division’s fundraising efforts are enhanced by effective partnerships with components of the campus community as well as external audiences including alumni, parents, corporations, foundations, legislators, volunteer board members and friends. Development areas include major gifts, planned giving, corporate and foundation relations, annual giving, UNCW constituent liaison and alumni relations. Prospect management and research, advancement services, and external and donor relations are support services for the fundraising activities of the division.
College University Advancement - 50000 College
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to learning through the integration of teaching and mentoring with research and service. Guided by our Strategic Plan, the university is committed to nurturing a campus culture that reflects its values of diversity and globalization, ethics and integrity, and excellence and innovation. A public institution with nearly 17,000 students, the university is focused on supporting and enhancing the student-centered learning experience that has been a hallmark since its founding in 1947. UNCW offers an array of programs at the baccalaureate and master’s levels, and doctoral programs in marine biology, educational leadership, psychology and nursing practice. UNCW is one of the 17 institutions that make up the UNC System.
Location of Workplace Wise Alumni House
Brief Summary of Work for this Position
This is an exciting opportunity to join a nationally recognized development team that values innovation, collaboration and accountability and is dedicated to the university’s mission as well as the mission of the division.
The Administrative and Budget Assistant provides administrative and financial oversight assistance to the Office of Alumni Relations, the UNCW Alumni Association as well as all University Advancement staff housed at the Wise Alumni House.
*Provides clerical and budgetary support for the Alumni Relations team and the Alumni Association
*Manages calendar appointments, travel, reimbursements for Alumni Relations staff and all University Advancement staff housed at the Wise Alumni House
*Monitors and manages multiple funds for reporting and tracking expenditures, as well as assisting in budget preparation
*Manages data in Raiser’s Edge in coordination with Alumni staff, advancement services, events and board management & communications
*Supervises student workers and volunteers
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred education, professional skills and experience
• Associates degree or higher education
• Knowledge of UNCW practices and procedures in regard to business transactions and ability to implement appropriately
• Ability to quickly form positive relationships within University Advancement and across campus to promote assigned initiatives
• Experience working in a fast paced environment using diplomacy to move initiatives forward in a positive manner
• Experience/proficiency with Banner Finance
• Experience/proficiency using Chrome River