Student Services & Scheduling Coordinator
Job posting number: #7069827
Posted: September 15, 2020
Application Deadline: Open Until Filled
Job DescriptionThe Department of Electrical, Computer, and Energy Engineering (ECEE) encourages applications for a Student Services & Scheduling Coordinator! This position will implement strategies that are crafted to assist ECEE students and faculty regarding courses and course enrollment. The primary responsibilities are to maintain the curriculum, input the course information each semester, and attend curriculum meetings to facilitate changes to the ECEE curriculum. This position will provide support to students that need help with enrollment issues and will assist faculty with grade changes. This position will also serve as the assistant to the Associate Chair for Undergraduate Education assisting in implementation of large-scale undergraduate program changes as desired by the Associate Chair and department as well as assisting in the ABET accreditation process. Proof of eligibility to work in the United States is required within three (3) days of hire.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
Who We Are
Electrical, Computer and Energy Engineering at CU Boulder is the world-class undergraduate and graduate program in Colorado by reputation, rankings and size. Nationally, we are ranked 22nd among public electrical engineering graduate programs, and 21st among public computer engineering graduate programs by U.S. News and World Report.
Our number of required and elective undergraduate laboratory courses is among the highest of any engineering college in the country. Our students say the hands-on laboratory component greatly improves understanding of lecture concepts, and industry recruiters prove that the value of our graduates is definitely increased by their laboratory experiences.
What Your Key Responsibilities Will Be
What Your Key Responsibilities Will Be
Academic Scheduling Liaison
Assist the Associate Chair for Undergraduate Education supporting the implementation of large scale undergraduate program changes.
Meet with Chair, Associate Chair, and Curriculum Committee to plan each session/semester and project enrollment numbers. Take official notes and archive for the ABET process.
Attend campus, college, and department meetings concerning academic scheduling and registration. Stay ahead of changes to the Academic Scheduling process as set forth by the Academic Scheduling unit in the Office of the Registrar.
Monitor and update course enrollments, and recommend when to add class sections or move a class.
Manage course revision and course proposal process for undergraduate and graduate courses and working with Curriculum Committee for undergraduate courses.
Work with faculty and the Curriculum Committee to update the University course catalog annually.
Maintain shared course schedule and website curriculum pages.
Set-up courses in the university course scheduling system for summer, fall, and spring terms.
Keep historical data on classroom usage, courses offered, and other course information and provide analytics.
Schedule rooms for ad-hoc academic events (review sessions, course skills training, etc.) as requested by individual faculty.
Communicate course schedules with all partners.
Course Support Coordination
Coordinate student course support for all ECEE courses: e.g. TA’s, LA’s, SAs, graders, etc.
Recruit graduate and undergraduate students seeking to act as teaching or hourly assistants for all courses.
Pull reports as requested by the advisors (e.g. the Post-Enrollment Requirement Checking -PERC, etc) and assist with completion and submission.
Maintain information on abilities and prior performance through faculty feedback.
Compile a database of course syllabi for ABET process and reference for advisors.
Enrollment and Student Services
Provide support to students who need assistance with course overrides and dropping a course.
Make adjustments to student enrollment permissions, add/drop/wait-list status, and pre-requisite overrides; Respond to enrollment requests from faculty and administrators.
Send out email communications to students as requested by the student advisors and the Associate Chair for Undergraduate Education.
Department Evaluation & Improvement & ABET
Serve as ECEE FCQ Coordinator, ensuring online vs. paper FCQ delegations are made according to faculty wants/needs.
Maintain online files for all FCQ results.
Pull FCQ information as requested by the department chair for faculty comprehensive reviews.
Assist Associate Chair for Undergraduate Education with ABET accreditation process; updating/collecting relevant department information, collecting data/statistics, etc., as deemed appropriate by the Associate Chair.